Find below all information and order forms necessary to manage your on-site booth.
The online manual provides vital information to assist your exhibit preparation and provide a smooth and efficient coordination of services. Exhibitors can access booth construction services, technical booth services, furniture rentals and amenities, cleaning and waste management and other important information such as deadlines for ordering.
Guidelines for Booth Design
Each of the booth’s structures must be stable by itself considering only the floor as support. No type of fixation on or use of the Venue’s walls, doors, ceilings, metal structures, glass, porticoes or columns for support will be allowed. Therefore, the booth design presented for approval must demonstrate all structural details and measurements for the perfect understanding of its structural stability.
Maximum Booth Height and Minimum Clearance
The maximum booth height allowed is 5 m from the exhibition hall floor. Your exhibits must not exceed that height. Walls that exceed 2.2 m facing a neighbouring booth, whatever your booth’s location, must be finished with material compatible with the rest of the booth and carry no advertising. Booths that reach more than 3.5 m above the Venue floor must have a clearance to neighbouring booths.
Booths under the Mezzanine of the Blue and Red Halls
Booths under the Blue and Red Halls’ mezzanines must not exceed 3.2 m from the exhibition hall floor. In this case, that is the height your products must not exceed.
If your booth includes features higher than 3.2 m in the portion that is not under the Hall’s mezzanine, those features must be set back from the mezzanine at least 1 m.
Static Load/Weight
The static floor load allowance is 3,500 kg/m² in any of the halls. Those weights and measurements must be considered when choosing your exhibits to bring. The ratio between an exhibit’s total weight and the area of the base polygon formed by its support points must not exceed the static load defined above. In case your exhibit exceeds the ratio limit set above, a continuous steel sheet with a minimum thickness of 1” may be used to distribute the exhibit’s weight evenly along a wider area of the hall floor. The sheet’s edges must extend 1 m beyond all sides of the exhibit. An ART will be required of the technician in charge of designing and executing such base structure.
Visuals vs. Neighbouring Booths
You are not allowed to have any feature of visual communication (logos, images, graphics, etc.) facing neighbouring twin booths. Only the facades can be exploited, regardless of angle or clearance, but limited to the configuration of the leased area.
Closing and Visibility
All sides of your booth must be at least 50% open to view from the surrounding circulation aisles. No side may be completely blocked. That is, you may install walling on up to 50% of the total linear length of each side. The walling may be opaque or made of transparent materials such as glass or acrylic with safety stickers, or of perforated surfaces like decorative panels, slats, or hollow metal sheets. The remaining 50% of each side must stay completely open, both visually and physically. Any item placed in this open section must maintain a minimum clearance of 1 m from the outer edge of the booth.
Glass Walls
The maximum height for walls made of single glass panels is 3.5 m, and they must be clearly indicated with safety warning tape. Above this height, only glass panels with Insulfilm-type safety film or panels made of polycarbonate, acrylic, laminated or tempered glass will be allowed.
The Venue’s Columns, Service Ladders and Fixed Structures
The Venue’s walls, columns, doors, gates, railings, infrastructure etc. must not be used to support, fix, glue, apply or hang any materials or equipment at any stage of the event cycle. The booth must not use any column to support or fix any element, be it by tying, fixing or gluing. This rule applied to all types of booth design as they must be self-supporting.
Overhanging Structures
To book overhanging points, you must contact the Venue’s official supplier, Estruturas Aéreas, directly: Email: atendimento@estruturasaereas.com.br | Phone: +5511 3865 1197 / +5511 961 912 900 Price per point: R$508 Weight allowance per point: 50 kg
Building a Double-Deck Booth
Only island booths with a minimum of 100 m² are allowed to have an upper deck, and its area must keep within 10% and 40% of your booth’s total floor space. An upper deck may only be built once the contract has been confirmed and payment for the additional floor area has been made. Double-deck booths may be built provided prior approval has been granted by São Paulo’s Fire Department, by The smarter E South America organiser responsible for the project and, and by Aranda’s Technical Department, represented by JA.
More detailed information can be found in our Exhibitor Manual.
The Exhibitor Cockpit is a password-protected area in which you register to submit your application for one of our exhibitions as a main or co-exhibitor.
A part of the Exhibitor Cockpit is our Order Center, where you can book various marketing services as well as edit your data for the exhibitor list.
Please note that only the person who was provided as the main contact for the exhibitor will have access to the order center. Please send us an email if a change of main contact person is necessary.
Please find the download option of the full technical floorplan below.
It includes all exhibitors and their dimension as well as all technical information on the exhibition halls.
Please figure out whether your booth is located in section A or B, which determines when your trucks will be allowed to enter the exhibition halls for the set up.
Sector A booths: August 20, 8am–1pm
Sector B booths: August 20, 1pm–6pm
Should you have further questions to the floorplan, please contact ThesmarterE_SA@fwtm.de
We, as Organizers of The smarter E South America, support the initiative “MESol's Best Practices for Events and Fairs for the Solar Energy Sector”. Therefore we encourage our exhibitors, sponsors an partners to provide a positive and welcoming environment of respect between all individuals at the event, in order to ensure a safe environment for all. Sexist language and behavior should not be tolerated. The marketing activities should prioritize business opportunities in the sector and preventing attitudes that makes working at events more hostile especially to the participation of women.